top of page

Policies

Cancellation Policy

A non-refundable retainer of 30% of the contracted amount is required to reserve the event date.

  • If cancellation occurs more than 45 days prior to the event, no further payment is required beyond the retainer.

  • If cancellation occurs within 45 days of the event, the full remaining balance is due.

​

The contracted amount is determined in the client consultation. Client will sign a cancellation policy statement and will pay the deposit to reserve the date. 

Vendor Coordination Policy

To ensure clear communication, accurate timelines, and a smooth event experience, vendor coordination services beyond the core planning scope are billed separately.

 

Coordination Fee:

  • Vendor coordination is billed at an introductory rate of $50 per vendor.

  • This fee applies to each vendor requiring direct communication, scheduling, or logistical oversight by Cassidy Fife Event Co.
     

What Vendor Coordination Includes

For each vendor, coordination services may include:

  • Initial contact and onboarding

  • Timeline confirmation and scheduling alignment

  • Load-in, load-out, and access coordination

  • Communication regarding setup requirements and event logistics

  • Pre-event and day-of confirmations

  • Acting as the primary point of contact to minimize client involvement
     

Vendors Subject to This Fee

This fee applies to, but is not limited to:

  • Caterers and food trucks

  • Bar and beverage services

  • Florists

  • DJs, bands, and live entertainment

  • Photographers and videographers

  • Rental companies

  • Lighting, draping, staging, or specialty vendors

  • Any additional vendors requiring coordination on the client’s behalf
     

Additional Notes

  • Vendors already included within a planning package are exempt from additional coordination fees.

  • The total vendor coordination fee is calculated based on the final confirmed vendor list.

  • Fees are added to the final invoice prior to the event date.

  • This introductory rate is subject to change for future bookings.

 

Vendor Coordination Fee:

Client acknowledges that coordination with third-party vendors beyond the scope of the selected planning package is billed separately. Vendor coordination services are charged at an introductory rate of $50 per vendor, applied to each vendor requiring direct communication, scheduling, logistical coordination, or day-of oversight by Cassidy Fife Event Co. The total coordination fee will be based on the final confirmed vendor list and added to the final invoice prior to the event date.

bottom of page